City Staff Resource Page

Purchasing Policies and Instruction DocumentsPolicy Description or Instruction Overview
Contract Management and Performance ProceduresProcedures for contract oversight on the department level
Buy Recycled Policy
Policy for purchasing recycled products where practicable
Designer Selection Policy and ProceduresPolicy and procedure for projects requiring designer selection
Disposal of Surplus Supplies and Equipment PolicyProcedures for disposition of property no longer needed or used
Emergency Procedure Policy
Policies and procedures for emergency situations
Evaluating and Ranking Proposals ProceduresProcedures for using the evaluation tool in RFP procurements
On-Call Trade Contractor ProceduresProcedures to utilize the on-call contractor agreements
Procurement Manual, OfficialAll policies and procedures with regard to City procurement
Procurement Manual, Appendix A for Federal RequirementsPolicies and procedures for procurements with federal funding
Procurement Manual, Appendix B for ESSER RequirementsPolicies and procedures for procurements with ESSER funding
Purchasing Card (P-Card) PolicyPolicies and procedures for purchasing card (P-card)

Purchasing FormForm Description
Contract Compliance and Performance Evaluation Form
Form to submit information at the close of any contract with regards to performance of the contract
Notice to Proceed
Form to advise party to proceed on a project
Procurement Request Form
Form to submit a request and specifications for procurement over $10,000
Purchasing Card (P-Card) Authorization FormCardholder agreement for use of procurement card (P-card)
Sole Source Purchase Request Form
Form to submit a request for sole source purchase
Surplus Supplies & Equipment Disposition Form
Form to submit a request to dispose of property no longer needed or used
Tax Exemption CertificateOfficial copy of the City's tax exempt certificate
ST-5 Tax FormTax exempt basic form to provide to vendors
ST-5C Tax FormTax exempt form to provide to vendors who will purchase items on the City's behalf

Purchasing GuidesGuide Description
Contract Execution GuideOverview of the process from request to contract execution
Goods and Services (c. 30B) Procurement GuideOverview of how goods and services are procured
Procurement Reference ChartsChart of all procurement types with descriptions
Public Construction (c. 149 and c. 30, 39m) GuideOverview of how public works and construction are procured
Purchasing and Payment Process GuideOverview of the requisition through payment process
Sale of Real Property GuideOverview of the sale of public real property process
Fitchburg Procurement Basics 2024
Presentation of Procurement Basics for Fitchburg Staff
How to Get a Procurement Green Light
Presentation of Path to Successful Procurement

Prevailing Wage Information
Prevailing Wage Sheets FY21

Prevailing Wage Sheets FY22

Prevailing Wage Sheets FY23

Davis Bacon Wage Sheets FY23

Prevailing Wage Sheets FY24

Davis Bacon Wage Sheets FY24

External Resources
Inspector General's 30B ManualMunicipal guide to procurement of supplies and services
Inspector General's Design and Construction ManualMunicipal guide to procurement of design, construction, public works projects and modular building
Inspector General's Procurement Charts
Quick overview procurement charts
Inspector General's Guide to Writing Specifications
Guidance for drafting specifications
Prevailing Wage Statutes
List of statutes related to prevailing wage laws
Prevailing Wage Info for Awarding Authorities
Overview of prevailing wages for municipalities
Office of the Attorney General of MA
Website for the Attorney General 
Operational Services and COMMBUYS
Website to access COMMBUYS and general OSD information
State Contract User GuidesAccess statewide contract guides
MA Higher Education Consortium
MHEC site containing contract database
Department of Capital Asset Management and Maintenance
Website for DCAMM with general information and links
Debarment Information - DCAMM
Investigate debarments issued by DCAMM
Debarment Information - MassDOT
Investigate debarments issued by MassDOT
Debarment Information - Dept of Industrial Accidents
Investigate debarments issued by DIA
Debarment Information - Attorney General
Investigate debarments issued by AG Fair Labor Division