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City Staff Resource Page
Purchasing Policies and Instruction Documents | Policy Description or Instruction Overview |
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Contract Management and Performance Procedures | Procedures for contract oversight on the department level |
Buy Recycled Policy | Policy for purchasing recycled products where practicable |
Designer Selection Policy and Procedures | Policy and procedure for projects requiring designer selection |
Disposal of Surplus Supplies and Equipment Policy | Procedures for disposition of property no longer needed or used |
Emergency Procedure Policy | Policies and procedures for emergency situations |
Evaluating and Ranking Proposals Procedures | Procedures for using the evaluation tool in RFP procurements |
On-Call Trade Contractor Procedures | Procedures to utilize the on-call contractor agreements |
Procurement Manual, Official | All policies and procedures with regard to City procurement |
Procurement Manual, Appendix A for Federal Requirements | Policies and procedures for procurements with federal funding |
Procurement Manual, Appendix B for ESSER Requirements | Policies and procedures for procurements with ESSER funding |
Purchasing Card (P-Card) Policy | Policies and procedures for purchasing card (P-card) |
Purchasing Form | Form Description |
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Contract Compliance and Performance Evaluation Form | Form to submit information at the close of any contract with regards to performance of the contract |
Notice to Proceed | Form to advise party to proceed on a project |
Procurement Request Form | Form to submit a request and specifications for procurement over $10,000 |
Purchasing Card (P-Card) Authorization Form | Cardholder agreement for use of procurement card (P-card) |
Sole Source Purchase Request Form | Form to submit a request for sole source purchase |
Surplus Supplies and Equipment Disposal From | Form to submit a request to dispose of property no longer needed or used |
Tax Exemption Certificate | Official copy of the City's tax exempt certificate |
ST-5 Tax Form | Tax exempt basic form to provide to vendors |
ST-5C Tax Form | Tax exempt form to provide to vendors who will purchase items on the City's behalf |
Purchasing Guides | Guide Description |
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Contract Execution Guide | Overview of the process from request to contract execution |
Goods and Services (c. 30B) Procurement Guide | Overview of how goods and services are procured |
Procurement Reference Charts | Chart of all procurement types with descriptions |
Public Construction (c. 149 and c. 30, 39m) Guide | Overview of how public works and construction are procured |
Purchasing and Payment Process Guide | Overview of the requisition through payment process |
Sale of Real Property Guide | Overview of the sale of public real property process |
Prevailing Wage Information | |
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Prevailing Wage Sheets FY21 | |
Prevailing Wage Sheets FY22 | |
Prevailing Wage Sheets FY23 | |
Davis Bacon Wage Sheets FY23 | |
External Resources | Description |
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Inspector General's 30B Manual | Municipal guide to procurement of supplies and services |
Inspector General's Design and Construction Manual | Municipal guide to procurement of design, construction, public works projects and modular building |
Inspector General's Procurement Charts | Quick overview procurement charts |
Inspector General's Guide to Writing Specifications | Guidance for drafting specifications |
Prevailing Wage Statutes | List of statutes related to prevailing wage laws |
Prevailing Wage Info for Awarding Authorities | Overview of prevailing wages for municipalities |
Office of the Attorney General of MA | Website for the Attorney General |
Operational Services and COMMBUYS | Website to access COMMBUYS and general OSD information |
State Contract User Guides | Access statewide contract guides |
MA Higher Education Consortium | MHEC site containing contract database |
Department of Capital Asset Management and Maintenance | Website for DCAMM with general information and links |
Debarment Information - DCAMM | Investigate debarments issued by DCAMM |
Debarment Information - MassDOT | Investigate debarments issued by MassDOT |
Debarment Information - Dept of Industrial Accidents | Investigate debarments issued by DIA |
Debarment Information - Attorney General | Investigate debarments issued by AG Fair Labor Division |